Flexibility
is a key attribute of the IMS Accounts Payable system. Designed
for fund accounting systems, this program works equally well in
a corporate accounting system. IMS uses this system as its payables
program!
More than just a program to print checks, this system handles
the reporting and record-keeping needs of local government and
nonprofit organizations, and covers the entire payables processing
beginning with requisition entry, to purchase orders, printing
checks, and then printing any necessary 1099 forms at year end.
Electronic approval for each entry step eliminates unnecessary
paperwork, and approval can be tiered for many levels, starting
with the requisition, right through to disbursement.
The system automatically encumbers funds when purchase orders
are created, and allows splitting expenses among line items in
different funds, and can automatically create the necessary due
to and due from entries. The system can also be configured to
work in the pooled cash environment, creating the necessary cash
account entries.
When used with the IMS General Ledger, users
will only be able to select from active accounts, and all detail
is sent directly to the General Ledger, eliminating the need for
dual entry keying. There are many built in reports, including
the check register, open activity, disbursements reports, and
aged payables report. These reports can all be created in the
Adobe Acrobat PDF format, viewable by all users, or just the creator.
Color coding makes it
easy to see Requisitions, Purchase Orders or Disbursements to
be paid.
Vendor Activity is easily
viewable with the push of a button, revealing to users all vendor
activity by date – and with another button, the user can
drill down to a specific entry to view even more activity detail! |
Users selecting items for payment will see those
highlighted in red, and the total of the selected items is also
easily viewable. Open Activity Reports can be produced that list
out only items selected for payment - and with the push of a button,
this selection process can include All Activity, or specific activity
as determined by the user. Users can also view an activity –
right from this screen. Once items are selected, checks can be
printed, and if necessary, voiding checks is also just a simple
process.
The IMS Accounts Payable Program can also transfer items directly
to the IMS Fixed Assets Manager – and through the payables
entry process, items can be entered with their model and serial
number as well as location, then transfer this data, again, eliminating
re-keying of information.
With the lower security access levels, users
will only see their entries in the Open Activity screens, while
higher access level users can view all activity entered by all
users.
With the addition of the IMS Inventory Work Order
program, inventory items can be added right through payables,
and with the “hot key” look up, users can view and
select the inventory stock numbers. These inventory items can
automatically update the Inventory Work Order program, maintaining
accurate inventory counts for the user. Inventory that is a direct
purchase can be added right to the open work order through this
program. These features are also available to users with the IMS
Vehicle Maintenance Manager! Reports can be produced in the Accounts
Payables system that show users any Open Inventory items for payment.
There are many other features to this program that make it a success
for current IMS users!
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